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Annual General Meeting 2025
Shareholders of Solteq Plc are invited to the Annual General Meeting
Annual General Meeting 2025
The Annual General Meeting is planned for March 27, 2025. The Board of Directors will convene the meeting separately at a later date.
The proposals of Solteq Plc’s Shareholders’ Nomination Committee for the 2025 Annual General Meeting
Number of Board members:
The Nomination Committee proposes that the number of members of the Board of Directors is seven (7) for the term ending at the close of the Annual General Meeting of 2026.
Composition of the Board of Directors:
Katarina Cantell and Panu Porkka have announced that they are unavailable to continue in their roles as Board members. The Nomination Board proposes Lotta Kopra and Markus Huttunen as new members of the Board, and the re-election of current Board members Markku Pietilä, Lotta Airas, Anni Sarvaranta, Mika Sutinen, and Esko Mertsalmi. Markku Pietilä is proposed as the Chairman of the Board.
Lotta Kopra, who has been proposed as a new member of the Board, is an experienced business leader with broad international experience in digital transformation, business development, operational management, finance and M&A transactions, and green transition. Kopra has acted as a Senior Advisor at McKinsey & Company. She served as a member of the Board of Solteq Plc from 2019 to 2022.
Markus Huttunen, who has been proposed as a new member of the Board, is a serial entrepreneur and board professional specializing in digital transformation. He has extensive experience in technology, software, professional and B2B services as an entrepreneur and board member, as well as in operative management roles.
Of the proposed Board members, Markku Pietilä and Lotta Airas are dependent on a significant shareholder of the company. All other proposed Board members are independent of significant shareholders. All Board members are independent of the company.
The term of the Board members ends at the close of the next Annual General Meeting. All proposed persons have given their consent to the election.
Remuneration of Board members:
The Nomination Committee proposes that the remuneration of the Board of Directors remains unchanged and follows the company's remuneration policy:
- the Chairman of the Board of Directors shall be paid a monthly remuneration of EUR 5,000,
- members of the Board of Directors shall be paid a monthly remuneration of EUR 2,500,
- all Board members shall be paid a fee of EUR 500 per Board or Committee meeting, and
- ordinary and reasonable costs arising from Board work are reimbursed to the Board members.
Shareholders’ Proposals for Issues to Be Addressed at the General Meeting 2025
A shareholder has the right to have a matter falling within the competence of the general meeting under the Limited Liability Companies Act addressed by the general meeting.
Possible requests from shareholders to include matters on the agenda of 2025 Annual General Meeting should be submitted in writing to the company’s Board of Directors not later than February 7, 2025 by mail to Solteq Oyj, AGM, Revontulenkuja 1, 02100 Espoo or by email agm@solteq.com
A shareholder’s duty is to ensure that any matters demanded to be addressed at the general meeting are in compliance with the Limited Liability Companies Act and that they are sufficiently detailed in order for them to be included in the notice of the general meeting and be addressed at the general meeting.
Important dates
- Shareholders’ Proposals for Issues to Be Addressed at the General Meeting 2025 : February 7 2025
- The Annual General Meeting is planned to be held: March 27, 2025
Introductions of the new proposed board members
Lotta Kopra
Lotta Kopra is an experienced business leader with broad international experience in digital transformation, business development, operational management, finance and M&A transactions, and green transition. Kopra has acted as a Senior Advisor at McKinsey & Company. She served as a member of the Board of Solteq Plc from 2019 to 2022.
Lotta Kopra is independent of the company and its significant shareholders.
Markus Huttunen
Markus Huttunen is a serial entrepreneur and board professional specializing in digital transformation. He has extensive experience in technology, software, professional and B2B services as an entrepreneur and board member, as well as in operative management roles.
Markus Huttunen is independent of the company and its significant shareholders.
Annual General Meeting 2025
The Annual General Meeting is planned for March 27, 2025. The Board of Directors will convene the meeting separately at a later date.
The proposals of Solteq Plc’s Shareholders’ Nomination Committee for the 2025 Annual General Meeting
Number of Board members:
The Nomination Committee proposes that the number of members of the Board of Directors is seven (7) for the term ending at the close of the Annual General Meeting of 2026.
Composition of the Board of Directors:
Katarina Cantell and Panu Porkka have announced that they are unavailable to continue in their roles as Board members. The Nomination Board proposes Lotta Kopra and Markus Huttunen as new members of the Board, and the re-election of current Board members Markku Pietilä, Lotta Airas, Anni Sarvaranta, Mika Sutinen, and Esko Mertsalmi. Markku Pietilä is proposed as the Chairman of the Board.
Lotta Kopra, who has been proposed as a new member of the Board, is an experienced business leader with broad international experience in digital transformation, business development, operational management, finance and M&A transactions, and green transition. Kopra currently works as a Senior Advisor at McKinsey & Company. She served as a member of the Board of Solteq Plc from 2019 to 2022.
Markus Huttunen, who has been proposed as a new member of the Board, is a serial entrepreneur and board professional specializing in digital transformation. He has extensive experience in technology, software, professional and B2B services as an entrepreneur and board member, as well as in operative management roles.
Of the proposed Board members, Markku Pietilä and Lotta Airas are dependent on a significant shareholder of the company. All other proposed Board members are independent of significant shareholders. All Board members are independent of the company.
The term of the Board members ends at the close of the next Annual General Meeting. All proposed persons have given their consent to the election.
Remuneration of Board members:
The Nomination Committee proposes that the remuneration of the Board of Directors remains unchanged and follows the company's remuneration policy:
- the Chairman of the Board of Directors shall be paid a monthly remuneration of EUR 5,000,
- members of the Board of Directors shall be paid a monthly remuneration of EUR 2,500,
- all Board members shall be paid a fee of EUR 500 per Board or Committee meeting, and
- ordinary and reasonable costs arising from Board work are reimbursed to the Board members.
Shareholders’ Proposals for Issues to Be Addressed at the General Meeting 2025
A shareholder has the right to have a matter falling within the competence of the general meeting under the Limited Liability Companies Act addressed by the general meeting.
Possible requests from shareholders to include matters on the agenda of 2025 Annual General Meeting should be submitted in writing to the company’s Board of Directors not later than February 7, 2025 by mail to Solteq Oyj, AGM, Revontulenkuja 1, 02100 Espoo or by email agm@solteq.com
A shareholder’s duty is to ensure that any matters demanded to be addressed at the general meeting are in compliance with the Limited Liability Companies Act and that they are sufficiently detailed in order for them to be included in the notice of the general meeting and be addressed at the general meeting.
Important dates
- Shareholders’ Proposals for Issues to Be Addressed at the General Meeting 2025 : February 7 2025
- The Annual General Meeting is planned to be held: March 27, 2025
Registration and advanced voting
Shareholder registered in the shareholders' register
Registration for the Annual General Meeting starts on 6 March 2025 at 12:00 (EET) and closes 21.3.2025 at 16:00 by which time the registration must be received.
Advance voting on 6 March 2024 at 12:00 (EET) and closes 21.3.2024 at 16:00
Registration and advance voting has ended. Review your registration and advance votes from here.
Registration for the Annual General Meeting:
a) Register and advance vote here.
b) by e-mail or mail by submiting the registration form and advance voting form or equivalent information to Innovatics Oy by mail to Innovatics Oy, General Meeting / Solteq Plc, Ratamestarinkatu 13 A, 00520 Helsinki or by e-mail to agm@innovatics.fi.
Further information on registration and advance voting is available by telephone during the registration period of the Annual General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 to 12:00 (EET) and from 13:00 to 16:00 (EET).
Holder of nominee-registered shares
A holder of nominee-registered shares is entitled to participate in the Annual General Meeting based on the shares which would entitle him/her to be entered in the shareholders' register kept by Euroclear Finland Oy on the record date for the General Meeting 15 March 2024. Participation also requires that the shareholder is temporarily registered in the shareholders' register held by Euroclear Finland Oy by 22 March 2024 by 10:00 (EET) at the latest. In the case of nominee-registered shares, this is considered as registration for the Annual General Meeting. Changes in the shareholding after the record date of the General Meeting do not affect the right to participate in the Annual General Meeting or the shareholder's voting rights.
The holder of nominee-registered shares is advised to request well in advance the necessary instructions from his/her custodian bank regarding the temporary registration in the register of shareholders, the issuing of proxies and voting instructions, registration and attendance at the General Meeting and advance voting.
Participation instructions
Shareholders entitled to attend the Annual General Meeting participate in the meeting and exercise their rights fully and in real-time during the meeting remotely.
Remote access to the Annual General Meeting will be provided through Inderes Plc's general meeting service on the Videosync platform, which includes video and audio access to the Annual General Meeting. Remote access does not require any paid software or downloads. In addition to an internet connection, participation requires a computer, smartphone, or tablet with speakers or headphones for sound and a microphone for speaking. One of the following browsers is recommended for participation: Chrome, Firefox, Edge, Safari, or Opera. It is advisable to log in to the meeting system well in advance.
The participation link and password for remote participation will be sent by e-mail and/or SMS to the e-mail address and/or mobile phone number provided at the time of registration to all those who have registered for the Annual General Meeting no later than the day before the Annual General Meeting. Thus, the shareholders who have voted in advance may participate in the Annual General Meeting remotely via telecommunication. The votes cast by advance voters will be taken into account in the decision-making at the Annual General Meeting, regardless of whether they participate in the General Meeting remotely or not. If they participate remotely they will be able to change their advance votes during the meeting, should a vote take place.
For more information on the general meeting service, additional instructions for the proxy when representing several shareholders, contact details of the service provider and instructions in case of possible disruptions can be found at https://vagm.fi/ support and for a link to test the compatibility of your computer, smartphone, or tablet with the network connection, please visit https://demo.videosync.fi/agm-compatibility?language=fi. It is recommended that the detailed participation instructions are read before the meeting.
Annual General Meeting Materials
- Notice to Annual General Meeting 2024
- The Board of Director’s and Shareholders' Proposals to Solteq Plc's Annual General Meeting 2024
- Solteq Plc’s Annual Report and Financial Statement 2023
- Statement of Non-Financial Information 2023
- Remuneration report 2023
- Remuneration policy 2024
- Proposed Articles of Association
- Power of Attorney and Voting Instructions
- Registration and Advance Voting Form
- Shareholder Privacy Statement
- Decisions of the Annual General Meeting 2024 and the Board meeting held after the Annual General Meeting
- Minutes of the Annual General Meeting 2024 (in Finnish)
Introductions of the new proposed board members
Lotta Kopra
Lotta Kopra is an experienced business leader with broad international experience in digital transformation, business development, operational management, finance and M&A transactions, and green transition. Kopra currently works as a Senior Advisor at McKinsey & Company. She served as a member of the Board of Solteq Plc from 2019 to 2022.
Lotta Kopra is independent of the company and its significant shareholders.
Markus Huttunen
Markus Huttunen is a serial entrepreneur and board professional specializing in digital transformation. He has extensive experience in technology, software, professional and B2B services as an entrepreneur and board member, as well as in operative management roles.
Markus Huttunen is independent of the company and its significant shareholders.
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